Every document in this system receives a unique Evolve Network document number. Ordinary stationery is intentionally kept out of this portal.
Built-in document types25plus HR custom templates
Document Library
Select a controlled document, complete its form, and generate the numbered PDF.
CONTROLLED DOCUMENT
Create Document
Choose a document from the library.
Next number—
Generated Documents
View, download, and manage the controlled-document lifecycle.
Active→Under Review→Final→Superseded/Voided
ADMIN / HR
Upload a Numbered Custom Document
Upload the actual PDF paperwork and a JSON file that tells the system which fields to ask for and where to put each answer.
This portal only accepts custom templates that require an official document number.
1Upload PDF paperwork
2Upload JSON field map
3Staff complete the web form
4System numbers & fills the PDF
Template file format
The JSON definition must include a numbering prefix and a document-number target on the PDF.
Custom Numbered Templates
Published templates appear beside the 25 built-in controlled documents.
STAFFZONE ACCESS CONTROL
Document Permissions
Lock every controlled document to StaffZone permissions. Create controls who can generate it; View controls who can see/download documents created by other staff; Status controls who can move it between Active, Under Review, Final, Superseded, and Voided.